Now live for Meteor Academy · v1.0

Stationery tracking
shouldn't need a spreadsheet detective.

Excel sheets go out of date. Paper logbooks get lost. Nobody knows what's actually left in the store room. MASIMS gives Meteor Academy one live source of truth — for inventory, requests, and procurement.

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79+

Items Tracked

4

Vendors

9

Staff Onboard

100%

Paperless

Inventory Overview

Updated just now

Live

Items

79

Low Stock

4

Vendors

4

Stock Movement

This year
A4 Paper 80GSM 35 ream
Ball Pen 0.7mm Black 26 pcs
Masking Tape 36mm 0 roll
The Problem

"Do we still have board markers left?" Nobody could answer that in under 10 minutes.

Spreadsheets go stale

Excel counts drift from reality the moment someone forgets to update a cell.

Paper logs get lost

Sign-out sheets vanish, get damaged, or simply never make it back to the office.

No visibility, no audit trail

Admins cant see whats low until its already out — and theres no record of who took what.

The Solution

One platform. Live data. Zero guesswork.

MASIMS gives every stakeholder — from staff requesting a box of markers to the admin running procurement — a single, always-current view of stationery across the academy.

Real-Time Inventory

Live stock counts, min-stock thresholds, and instant search across every item — with photos.

Smart Request Workflow

Staff request in seconds. Admins approve with one click. Stock deducts automatically.

Procurement Module

Full PR → PO → Receive trail with auto-numbering and vendor tracking, built in.

Analytics & Reports

Monthly usage trends, low-stock reports, and one-click CSV exports.

Low Stock Alerts

Automatic navbar warnings the moment an item crosses its minimum threshold.

AI Assistant

A built-in chat assistant that answers questions about the platform — and your live data, respecting role permissions.

Workflow

Four steps replace the entire paper trail

1

Staff Submits Request

Browse the catalogue and request items in under 30 seconds.

2

Admin Reviews

Every pending request is visible in one place — approve or reject with remarks.

3

Stock Auto-Updates

Approval instantly deducts stock and logs the transaction.

4

Reports & Analytics

Export CSVs and view charts to plan the next procurement cycle.

Roadmap

What's coming next

MASIMS keeps evolving. Here's what's being built to remove even more manual work from the process.

Soon

WhatsApp Notifications

Automatic WhatsApp alerts for low stock, approvals, and PO updates — straight to the right person.

Soon

Email Notifications

Transactional emails and digests for request status and procurement milestones.

Soon

SMS Notifications

Urgent low-stock or approval alerts by SMS for staff without app access.

Soon

AI Document Scanning

Scan delivery notes and invoices — AI reads them and auto-fills stock-in records, cutting manual entry.

Meteor Academy About the Institution

Meteor Academy

Meteor Academy is a vocational and technical education institution serving multiple departments and a large staff and student population. Reliable administrative systems aren't optional — they're core infrastructure.

MASIMS was built specifically to replace the academy's manual Excel tracking and paper registers with a purpose-fit system that matches how departments actually operate day to day.

Paperless workflow
Real-time visibility
Full audit trail
Multi-department ready

Inventory Control

Live item tracking with photos & thresholds

Procurement

Quotation → PO → stock receive, tracked

Requests

Digital submission with approval workflow

Analytics

Reports, charts, CSV export

Ready to go paperless?

Set up takes less than a minute — no trial, no credit card.

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